Plan a shoot

One trip sheet
for the whole crew

Flights, rooms and call times for every crew member. Change one thing and the whole sheet follows.

Plan a shoot

One sheet from any booking

  • London → Lisbon8 crew
  • Madrid → Lisbon2 crew
  • Cascais14 rooms
  • Crew van04:45
  • Day 1 call05:30
  • Agent bookingskept
  • Freelancerslink, no account
  • Every crew phoneown sheet

The sheetShooting abroad? The sheet is already there.

01 / 09

BookingsGetting there

Flights picked to land before call, for everyone at once, from every home city on the crew list.

  • 01

    Flights

    Booked as a group around the shoot schedule. Each flight shows who's on it and when they need to be on set.

  • 02

    Rooms

    One rooming list for the whole crew, updated when the crew changes, shared with the hotel.

  • 03

    Ground

    Cars and vans timed to call and wrap, with pickup points on each person's sheet.

  • 04

    Per diems

    Daily allowances by day and person, ready for the production accountant at wrap.

ShootsBuilt for crews
on the move.

01Commercials
02Brand campaigns
03Music videos
04Documentaries
05Photo shoots
06Live events

PlanPlan the trip in an afternoon. Change it in minutes.

01

Crew

Start with who is going: every crew member by role and home city. The rest of the sheet builds from this list.

02

Book

Flights picked as a group to land before call, then rooms and vans from the same list.

03

Share

Each person opens their own sheet from one link: flight, room, van and call time. No account, any phone.

04

Change

Move one thing and the whole sheet follows: every booking that no longer fits is flagged and fixed.

PlacesEvery place on the shoot, already on the sheet

Flight · 8 crew
Departs11:40TP 1363 · London → LisbonOn the sheet

8 crew fly out of London on TP 1363, landing in Lisbon at 14:20, the day before call.

See it on the sheet →
Flight · 2 crew
Departs18:05IB3102 · Madrid → LisbonOn the sheet

The stylist and make-up fly IB3102 from Madrid. Move the call, and their flight moves with it.

See it on the sheet →
Hotel · 14 rooms
Rooms14Crew hotel · CascaisOn the sheet

14 rooms at the crew hotel. The rooming list follows the crew list, so nobody is left without a bed.

See it on the sheet →
Location · Day 1
Call05:30Day 1 · Praia da UrsaOn the sheet

Day 1 at sunrise. The van leaves Cascais at 04:45 so the camera is set before the 05:30 call.

See it on the sheet →
Unit base
Van04:45Pick-up · Sintra unit baseOn the sheet

Unit base for the coast days, with the crew van pick-up on every sheet.

See it on the sheet →
Arrivals · door 3
Door3Arrivals · Lisbon AirportOn the sheet

Arrivals, door 3. Every driver sees who lands when, and which van they ride.

See it on the sheet →

FAQQuestions from producers

Straight answers to what producers ask us most.
Something else? Talk to us.

No. Each crew member opens their own sheet from a link, on any phone.

Keep them. Add their bookings to the sheet and Setbound tracks them alongside your own.

Move the call time or the shoot day; every booking that no longer fits is flagged so you can re-book it in one place.

Only if you share it, and only the parts you choose.

Yes. Daily allowances by person and day, exported for your production accountant at wrap.

Yes. Duplicate last year's sheet; crew, roles and preferences come with it.

From a three-person stills team to a full unit with drivers and catering.

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